Case Studies Isidore

Isidore Case Studies

Following are some of the solutions Isidore has provided to clients:


Solomon Islands Government

Solomon Islands Government required a Consolidated Budgeting Solution for management of 29 Ministries.

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Department of Finance and Deregulation

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Solution: Budgeting, Forecasting & Reporting

The Department of Finance (DoFA) wanted to improve their Budgeting, Planning and Forecasting process, as they were using a spreadsheet based system which they found inefficient, time consuming and restrictive. DoFA also had unique requirements that could not be met by any existing software on the market without significant customisation and cost. Isidore implemented our Budgeting solution with all of the intricacies required by DoFA.

Being web based, it allowed for easier deployment, maintenance and instant real time analysis and reporting. Isidore's solution reduced the time required to collect, consolidate, report and analyse their budget data for their intial budget from a 3 month period to a 2 week process. Communication during the budgeting process between the users deriving the individual cost centre budgets and corporate finance was vastly improved with the CFO being able to see the live Budget being built as users entered their data.

Integration with SAP, QSP and COGNOS has enabled their Budgeting Processes to be fully integrated with their existing Financial Management Systems. Isidore has been in use since 2001 and is used by over 150 staff. Isidore continues to support DoFA and adapts the solution to meet their ongoing and changing needs.

Summary

Implementation Time: 3 months
Previous/New Budget Collection Duration: 3 months/2 weeks
Users: 10 Executive, 1 Admin, 100 General Users
Isidore Usage: 16 years
Coverage: 3 Locations in ACT
FMIS Integration: SAP



Commonwealth Rehabilitation Services Australia

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Solution: Budgeting, Forecasting & Reporting

Commomwealth Rehabilitation Services (CRS) Australia used spreadsheets and a Microsoft Access database to collect their budget information from over 170 offices located throughout Australia. This process meant that it took several months to collect the data from their offices, they couldn't change any parameters during the process and they only had the full organisational Budget after they tediously re-entered each offices data into their central system, which took several staff many weeks to do.

They also had frequently changing reporting requirements with short notice, so needed a solution which would be flexible in a cost-effective manner to be able to make changes which could not be met by other software.

Isidore provided them with our Budgeting solution which performed the same functions as their existing spreadsheets, was as easy for non-accounting managerial staff to use and was centralised in their Head office so admin staff could open and close access, make changes immediate and view the budgets as they were being entered by staff regardless of where they were located in Australia.

The time required for CRS to collect their budget information was reduced from several months to two weeks, it was easy enough for all staff levels to use (including managerial staff), there was no duplication of data entry and Financial staff were freed up to perform analysis instead of collection activities.

Utilising the flexibility of Isidore, this assisted CRS to move to performing Forecasting, which previously would have been virtually impossible. Isidore now automatically integrates with SAP (CRS's Financial Information Management System) so actuals are automatically loaded into BERT each month, and relevant reporting can be performed for ongoing analysis.

By engaging Isidore on a yearly basis they are also able to incorporate any changes prior to their Budget cycle in time for the annual commencement.

Summary

Implementation Time: 3 months
Previous/New Budget Collection Duration: 3 months/2 weeks
Users: 5 Executive, 1 Admin, 300 General Users
Isidore Usage: 8 years
Coverage: All of Australia
FMIS Integration: SAP



Geoscience Australia

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Solution: Budgeting, Forecasting & Reporting

Geoscience Australia (Geoscience) typically reached the limits of the use of spreadsheets to perform their Budgeting. They searched the market for a solution and decided on using Isidore to provide a solution to reduce the time required to Budget.

Isidore provided them with our Budgeting solution which performed the same functions as their existing spreadsheets, was as easy for non-accounting managerial staff to use and was centralised with their Finance staff so they could open and close access immediately and view the budgets as they were being entered by staff.

The time required for Geoscience to collect their budget information was reduced from several months to two weeks, it was easy enough for all staff levels to use (including scientific staff), there was no duplication of data entry and Financial staff were freed up to perform analysis instead of collection activities.

Utilising the flexibility of Isidore, this assisted Geoscience to move to performing Forecasting, which would have previously been virtually impossible. Isidore now automatically integrates with Oracle (Geoscience's Financial Information Management System) so actuals are automatically loaded into Isidore each month, and relevant reporting can be performed for ongoing analysis.

Summary

Implementation Time: 1 month
Previous/New Budget Collection Duration: 2 months/2 weeks
Users: 3 Executive, 1 Admin, 80 General Users
Isidore Usage: 7 years
Coverage: All of Australia
FMIS Integration: Oracle



Queensland Government - Department of Child Safety

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Solution: Budgeting, Forecasting & Reporting

The Queensland Government Department of Child Safety (DChS) had begun to outgrow their usage of spreadsheets to perform their annual budgeting and also wanted to make improvements to their budget process. In the search for suitable software they realised that they would need some advice in the Budget process in addition to software to enable the changes they would make to be most effective. Isidore won the tender process to provide DChS with a solution due to our knowledge of budgeting as well as having the right tools to meet all of the common and unique collection and accounting activities DChS wanted to perform.

Isidore commenced the process of learning how DChS currently performed their budgeting to learn all of the requirements DChS had. As the process proceeded it was evident that some refinement of business process could be made to streamline collection of information. From the specification and detail collected during this time, Isidore's Budgeting Solution was configured to meet those requisites in time for their intial Budget.

The resulting discussions enabled DChS to analyse the processes they used in the collection and usage of budget data and make changes which would improve the time required, simplifying their methods. This was aided by Isidore's experience similar organisations and with Budgeting in general.

Summary

Implementation Time: 1 month
Previous/New Budget Collection Duration: 2 months/2 weeks
Users: 5 Executive, 2 Admin, 150 General Users
Isidore Usage: 2 years
Coverage: All of Queensland
FMIS Integration: SAP